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 Interlibrary Loan (ILL) Information & Policies

The Kent Library Interlibrary Loan office is located in room 206 next to the Circulation desk.

Contact Information:

Hours:

Office: Kent 206 Fall and Spring Semesters:
Phone: 573-651-2152 Monday-Friday 8:00-5:00
Fax: 573-651-2969 Summer Semester:
Email: interlibraryloan@semo.edu Monday-Friday 8:00-4:00
   


What Is Interlibrary Loan (ILL)?

Who Can Use Interlibrary Loan?

How Do I Submit an ILL Request?

How Much Does It Cost?

How Long Does It Take?

How Will I Be Notified When My Materials Arrive?

What Is Copyright and How Does It Affect Me?

Where Do I Pick Up Requested Materials?

When Are My Materials Due?

Can I Renew My Interlibrary Loan Books?

Where Do I Return Borrowed Materials?

What Materials Can I Borrow?


What is Interlibrary Loan (ILL)?

Interlibrary Loan is a service that supports the research needs of Southeast Missouri State University by providing access to materials from libraries throughout the United States. Patrons can use ILL to borrow books, dissertations, and articles.

Interlibrary loan conditions are set by the National Interlibrary Loan Code of the American Library Association and by individual libraries. It is the prerogative of the lending library to set the loan period, refuse to lend materials, withhold permission to photocopy, and/or restrict materials to library use.  As the borrowing library, we must adhere to all rules and restrictions set by the lending library.

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Who can use Interlibrary Loan?

Southeast Missouri State University employees, faculty emeritus, current students and local patrons can use Interlibrary Loan. 

For assistance in submitting an ILL request, Ask Us! for help.

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How Do I Submit an ILL Request for Books and/or Dissertations?

  1. Check the Kent Library online catalog to see if the item is available in an online database or print in Kent Library. In addition, if you are a Southeast Missouri State University employee, faculty emeritus or a current student, check MOBIUS for availability of item.

  2. If it is unavailable, complete an Interlibrary Loan Book and/or Dissertation Request.  To improve the success of your request, submit an accurate, complete and unabbreviated citation.

  3. Complete a form for each individual item.

  4. If item is available, your Interlibrary Loan request will be cancelled,  and you will receive an email notification.

  5. For assistance in using the Kent Library Catalog or MOBIUS, Ask Us! for help.

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How Do I Submit an ILL Request for articles?

  1. Check the E-journal Portal to see if the journal, magazine or newspaper containing the article is available in Kent Library. You must type the title of the journal, magazine or newspaper into the E-journal portal.

  2. If the journal, magazine, or newspaper article is unavailable in the E-journal portal, check the Look for Print Journal Titles available in Kent Library.

  3. If the article is unavailable, complete an Interlibrary Loan Article Request.  To improve the success of your request, submit an accurate, complete and unabbreviated citation.

Requests for articles available through E-journal portal or in Kent Library's Print Collection will not be processed by Interlibrary Loan, unless the article is missing from the Kent Library Print Collection.  If the article is available, your Interlibrary Loan request will be cancelled and you will receive an email notification.

For assistance in using the the E-journal portal or Kent Library Catalog, Ask Us! for help.

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How Much Does It Cost?

Students

Items not returned are billed 30 days after the due date. On the billing date, students are charged a $100 replacement fee and a nonrefundable $20 billing fee for each item.  If the item is returned in good condition or an appropriate replacement copy is submitted within 10 days of the billing date, the $100 replacement charge will be refunded.

All accounts are payable to the Cashiers Office in accordance with University policy and the laws of the State of Missouri. See your bill for details.

University Employees & Faculty Emeritus

Items not returned are billed 30 days after the due date.  On the billing date, employees and faculty emeritus are charged a $100 replacement fee and a nonrefundable $20 billing fee for each item. If the item is returned in good condition or an appropriate replacement copy is submitted within 10 days of the billing date, the $100 replacement charge will be refunded.

All accounts are payable to the Cashiers Office in accordance with University policy and the laws of the State of Missouri. See your bill for details.

Local Patrons

Local patrons are allowed eight Interlibrary Loan requests per fiscal year (July 1-June 30) without charge. After receiving the first eight Interlibrary Loan requests without charge, local patrons will be billed $20 for each requested item successfully obtained by ILL.  Whether or not the item is picked up or viewed, charges will apply.

Items not returned are billed 30 days after the due date. On the billing date, local patrons are charged a $100 replacement fee and a nonrefundable $20 billing fee for each item.  If the item is returned in good condition or an appropriate replacement copy is submitted within 10 days of the billing date, the $100 replacement charge will be refunded.

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How Long Will It Take?

On average, it takes 11 working days to fill an ILL request, though it can take as little as 3 days or as long as 1 month to receive materials, depending on the location and the availability of the item at other libraries. ILL staff will attempt to borrow books from closer libraries first and journal articles from libraries that transmit digitally. Requests are usually processed within 24 hours of receipt. Requests submitted after 3:00 p.m. or on weekends will be processed on the next business day.

Because ILL cannot predict the availability or location of an item, we cannot guarantee that materials will be received within a specified period of time.  Patrons are encouraged to request materials well in advance of deadlines. 

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How Will I Be Notified When My Materials Arrive?

Southeast Missouri State University employees, faculty emeritus and current students will receive an email notification in their Southeast email.  Local patrons will receive an email notification at the email address provided by the patron. In addition, an email notification will be sent if your request has been cancelled for any reason.  You may track the status of your request by going to InterLibrary Loan.  All articles that Kent Library receives digitally will be available for you to view and/or print from InterLibrary Loan.

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What is Copyright and how does it affect me?

***Notice of Copyright Restrictions***
WARNING CONCERNING COPYRIGHT RESTRICTIONS

The copyright law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "Fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order, if in its judgment, fulfillment of the order would involve violation of copyright law.

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Where Do I Pick Up Requested Materials?

Pickup locations:

SEMO- Cape Girardeau, Kent Library, Circulation Desk
SEMO- Kennett, Main Office
SEMO- Malden, Main Office
SEMO- Perryville AHEC, Main Office
SEMO- Sikeston, Main Office
Mineral Area, Library
Three Rivers Community College, Library

In some cases, a library may place restrictions on their loaned materials such as Library Use Only, which will be indicated by a pink tag attached to the item. Items with a Library Use Only restriction may only be used within Kent Library and must be returned to the Circulation Desk before you leave the library.

All article requests are available for you to view and print by logging into the InterLibrary Loan.

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When Are My Materials Due?

The due date is determined by the lending library and will written on the band attached to the item.

You may login to the View Your Record to check your due dates of all items.  Materials should be returned to Kent Library by the due date. Failure to return materials on time can jeopardize Kent Library borrowing privileges with other libraries and lead to suspension of those borrowing privileges.

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Can I Renew My Interlibrary Loan Books?

No, books received from interlibrary loan are non-renewable and must be returned promptly.  After returning the item, you can request it again through Interlibrary Loan.

For assistance in submitting an ILL request, Ask Us! for help.

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Where Do I Return Borrowed Materials?

All items may be returned to the Circulation or Periodical Service Desks on the 2nd (main) floor of Kent Library in Cape Girardeau. You may also use the book drops located at the front and rear entries and the book drop located on Myers Drive between Kent Library and the University Center.

You many also return them to Kennett, Malden, Sikeston, Perryville, Mineral Area College or Three Rivers Community College. If returning an item to any location other than Kent Library in Cape Girardeau, allow for travel time to ensure that it arrives at Kent Library by the due date. If an item has been returned to another location, but not received by Kent Library by the due date, the potential exists for the patron to be billed.

What Materials Can I  Borrow?

Interlibrary Loan will request the following items. They must be returned to Kent Library by their due date. Requested articles are available for you to view and print by logging into the Interlibrary Loan.

  • articles

  • books

  • dissertations

  • government documents 

  • microfilm

  • musical scores

  • theses

If there is no thesis/dissertation available to borrow, Interlibrary Loan may be able to purchase a thesis/dissertation. The purchased thesis/dissertation is yours to keep. Interlibrary Loan will first try to borrow the item at no cost to you. If there is no copy available to borrow, Interlibrary Loan may be able to purchase the item with the patron's consent at a cost of $29.00, which will be billed to your SEMO account. Faculty members and currently enrolled graduate students are allowed two purchased requests each semester at no charge. The purchased thesis/dissertation then belongs to the faculty member or graduate student.

Interlibrary loan will attempt to request the following materials, but they are extremely difficult to borrow and may not be obtainable.

  • Rare, Valuable, Fragile items

  • Archival Materials

  • Genealogical Materials

Interlibrary Loan will not request:

  • Audio Recordings (Cassette/CD)

  • Films (VHS/DVD)

  • Entire Issues of Bound or Unbound Periodicals

Want to verify if your Interlibrary Loan selection is available in another format? Ask Us!

Updated February 2010


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